Bylaws amendment ARTICLE I Section 2:
Currently reads: Section 2: Upon expiration of membership, providing
renewal has not been received, the Treasurer shall notify the member in
writing. That member shall have sixty (60) day's from expiration date of membership
to renew. The membership will be terminated at the end of that 60 days if
renewal is not received and the member will forfeit sweepstakes points and be
considered a new member if and when he/she rejoins. Application and dues for
membership received after October 1st, shall be applied to the
following year.
Change to: Section 2: Upon expiration of membership,
providing renewal has not been received, the Treasurer shall notify the member
in writing 30 days prior to membership expires and
the member shall have sixty (60) days from expiration date of membership to
renew. The membership will be terminated at the end of those 60 days if renewal
is not received and the member will forfeit sweepstakes points and be
considered a new member if and when he/she rejoins.
APPROVE _____ REJECT
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Bylaws, amendment ARTICLE II (discipline), Section 6:
Currently reads: Section 6: If an officer or director shall give up the
breeding of Netherland Dwarf rabbits during the term of his/her office, he/she
shall resign.
Change to: If
an Officer or Director shall give up the breeding/showing of Netherland Dwarf
Rabbits during the term of his/her office, he/she shall immediately resign.
APPROVE _____ REJECT
_____
Bylaws, addition ARTICLE II
(discipline):
No Board, Officer or
Committee Member shall exchange privileged information to the general
membership, or any other persons that would cause harm to the Club. The Board may, by simply majority vote, expel
the individual immediately by removing them from office and reject their
membership for at least one year.
APPROVE _____ REJECT
______
Bylaws, addition ARTICLE II (discipline):
All non-sufficient fund checks
submitted to the NWNDRC shall have a $35.00 surcharge in addition to the
original amount of check. Membership and
sweepstake points maybe suspended by the Board of Directors until said funds
are paid in full.
APPROVE
______ REJECT
_____
Bylaws, amendment ARTICLE III (duties of officers) Section 1:
Currently reads: The president shall preside at meeting, fill vacancies
by appointment, act as chairman of the board of directors and perform other
duties as may pertain to the office. .Serve on board as past president for one
year when term of president ends.
Change to:
Section 1: The President shall preside at meeting (s), fill vacancies by
appointment, appoint all committees, act as chairman of the board of Directors
and perform other duties as may pertain to the office.
APPROVE _____ REJECT
_____
Bylaws, amendment ARTICLE III (duties of officers), Section 2:
Currently reads: Section 2: The VP
shall perform all duties of the president in his/her absence or disability. To
fill premature vacancy in office of president.
Change to:
Section 2: The Vice President shall perform all duties of the President in
his/her absence, disability or premature vacancy in office of President. He/she shall succeed in office until such a
time of an election or term expires.
APPROVE _____ REJECT
_____
Bylaws, amendment ARTICLE III (duties of officers) Section 3:
Currently reads: Section 3: The
treasurer shall be custodian of all funds, maintain a bank account in the name
of the club, deposit all money received except that petty cash authorized by
the board, pay all expenses and debts authorized by the board by check signed
by two officers. Shall furnish annual report to the board. In addition the
treasurer shall receive and act on all membership applications received,
maintain a complete set of books and records including a roster of members,
certifying eligibility to vote. The books shall be audited each year prior to
January 1.
Change to:
The Treasurer shall be custodian of all funds, maintain a bank account
in the name of the club, deposit all money received except for petty cash
authorized by the board and pay all expenses and debts authorized by the Board
by Check signed by two officers. Shall
furnish annual reports to the board. In
addition the treasurer shall receive and act on all membership applications
received, maintain a complete set of books and records including a roster of
members, certifying eligibility to vote. The books shall be audited each year
prior to January 1. A report shall be
printed in the news bulletin by April of each year.
APPROVE _____ REJECT
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Bylaws, amendment ARTICLE IV (committees), Section 1:
Currently reads: Section 1: All
money collected by committees or individuals shall be submitted to the
treasurer with an itemized report of income and expenses, to include receipts
for expenses.
Change to: Section 1: All money collected by committees or
individuals shall be submitted to the Treasurer within 7 days with an itemized
report of income and expenses, to include receipts for expenses.
APPROVE _____ REJECT
_____
Bylaws, amendment ARTICLE IV (committees), Section 3:
Currently reads: Section 3: An
election committee consisting of a chairman and at least one member, shall be
appointed to receive and certify the results of elections to the president and
secretary within 7 days of the closing of the poles.
Change to: Section 3: An election committee
consisting of a chairman and at least one member or non member shall be appointed to receive and certify the results
of elections to the President and secretary within 10 days of the closing of
the polls.
APPROVE _____ REJECT
_____
Bylaws, amendment ARTICLE IV (committees), Section 4:
Currently reads: Section 4: An auditing committee consisting of a
chairman and at least one member, shall be appointed to audit the books of the
treasurer each year prior to January 1 and report to the membership.
Change to: Section 4: An auditing committee
consisting of a chairman and at least one member or non-member shall be appointed to audit the books of the
Treasurer each year prior to January 1 and report to the membership in the
annual news bulletin.
APPROVE _____ REJECT
_____
Bylaws, amendment ARTICLE IV (committees), Section 5:
Currently reads: Section 5: A show
committee, consisting of a secretary, superintendent, specials person and
catalog person plus whatever supporting personnel as may be required, shall be
appointed t plan and carry out the all Netherland dwarf shows. Using a budget
authorized by the board, the show committee will procure the trophies, ARBA
judge, catalogs, and show facility.
Change to: A show committee, consisting of a
secretary, superintendent, specials person and catalog person plus whatever
supporting personnel as may be required, shall be appointed plan and carry out
the all Netherland Dwarf Shows. Using a budget authorized by the board, the
show committee will procure the trophies, ARBA judge, catalogs, and show
facility.
The show committee will report to the Treasurer the
date of the upcoming show. The
Treasurer will then apply for appropriate sanctions. At the conclusion of the show the show Secretary
will have all show and sanction reports mailed out within 14 days, as well as a
copy of all reports to the Treasurer.
APPROVE _____ REJECT
_____
Bylaws amendment ARTICLE IV, Section 6:
Currently reads: Section 6: Sweepstakes committee shall consist of a
chairman whose duties will be to receive such show reports as necessary for the
club sweepstakes, record sweepstakes points of each member, report sweepstakes
standing in each issue of NWNDRC bulletin and issue and distribute such awards
as outlined in the club sweepstakes rules.
Change to: Section 6:
Sweepstakes committee shall consist of a chairman and at least one
member if needed, whose duties will be to receive such show reports as
necessary for the club sweepstakes, record sweepstakes points of each member,
report sweepstakes standing in each issue of NWNDRC bulletin and quarterly on
the website and issue and distribute such awards
as outlined in the club sweepstakes rules.
APPROVE _____ REJECT
_____
Bylaws, addition ARTICLE IV (committees):
A constitution committee consisting of a chairman
and at least one member shall be appointed to maintain the Bylaws and
Constitution. The committee shall be
allowed to offer improvement, amendments or clarification of the Bylaws and
Constitution to the Board of Directors at any meeting, email or Internet chat
line.
APPROVE _____ REJECT
_____
Bylaws, addition, ARTICLE IV:
The President shall appoint news bulletin
editor. He/she shall provide a quarterly
new bulletin to all members of the club.
A News Bulletin Editor shall
keep in contact with the Secretary and Sweepstakes Chairman for the purpose of
printing Sweepstakes points, show information and print the names of new and
current members. Members and candidates are encouraged to send in stories, photos
or other information pertaining to the Netherland Dwarf Rabbit
APPROVE _____ REJECT
_____
Bylaws, addition, ARTICLE IV:
The President shall appoint a Webmaster.
The Web Chairman shall maintain
a NWNDRC web site. The Chairman shall keep in contact with the Secretary and
Sweepstakes Chairman for the purpose of displaying Sweepstake points quarterly,
show information and list the names of new and current NWNDRC members. All members and candidates are encouraged to
send in stories, photos or other information pertaining to Netherland Dwarf
Rabbit.
APPROVE __________
REJECT ________
Bylaws amendment ARTICLE V (voting procedure) Section 1:
Current reading: Section 1: Any member in good standing may submit
his/her name or that of any other member in good standing as a candidate for
any office to the secretary by September 1st.
Changed to: Section 1: Any member in good standing
may submit his/her name or that of any other member in good standing as a
candidate for any office to the secretary by September 1st. That member running for a position as a board
member or officer must provide verification to the NWNDRC secretary that they
are a current member of ARBA and ANDRC.
Verification must be submitted before he/she is placed on the
ballot.
APPROVE _____ REJECT
_____
Bylaws amendment ARTICLE V (voting procedure), Section 4:
Currently reads: Section 4: Ballots will be included with the October 1
issue of NWNDRC bulletins sent to all members who’s dues
have not yet expired. The name of all qualified candidates plus space for write
in candidates for each office will appear on the ballot. An envelope addressed
to the election chairman will be included with each ballot. Ballots must be
postmarked not later than November 1.
The election committee shall count all applicable ballots and send a certified
statement of the results to the president and secretary to be retained for one
year (1) in the event there should be any questioning of the results.
Change to: Section 4: Ballots will be included with
the October 1 issue of NWNDRC bulletins sent to all members whose dues have not
yet expired. The name of all qualified candidates plus space for write in
candidates for each office will appear on the ballot. An envelope addressed to
the election chairman will be included with each ballot. Ballots must be
postmarked not later than November 1. The election committee shall count all
applicable ballots and send a certified statement of the results to the
president and secretary to be retained for one year (1) in the event there
should be any questioning of the results.
APPROVE _____ REJECT
_____
Bylaws amendment ARTICLE V (voting procedure), Section 5:
Currently reads: Section 5: No person who’s name appears on the ballot
may be on the election committee.
Change to: No person whose name appears on the
ballot may be on the election committee.
APPROVE _____ REJECT
_____
Bylaws, addition ARTICLE V (voting procedure):
Only original ballots printed in the official
publication and mailed by the election committee shall be valid. Facsimiles or copies of any ballot can be
declared void at the discretion of the election committee.
APPROVE _____ REJECT
_____
Constitution amendment ARTICLE II Section 3:
Currently reads: Section 3: To publish an informative bulletin to the
membership.
Change to: Section 3: To publish an informative
bulletin quarterly (January/Treasurer’s report and sweepstakes, April, July and
October/Elections) to the membership.
APPROVE _____ REJECT
______
Constitution amendment ARTICLE IV (membership) Section 3:
Currently reads: Section 3: The term of membership shall begin from date
of receipt of application.
Change to: Section 3: The term of membership shall
begin from the date of receipt of application and expires one year from issue.
APPROVE _____ REJECT
_____
Constitution removal ARTICLE IV, Section 4:
Section 4: the term of membership shall begin
January 1st and shall end December 31st of the same year.
Constitution amendment ARTICLE IV Section 5:
Currently reads: Section 5: Renewal dues for the current year will be
accepted until March 1 of the same year.
Change to: Section 5: Members will be notified
thirty- (30) days prior to the expiration of membership. If renewed more than sixty- (60) days after
due date that member will forfeit show points.
After that date they will be considered new members.
APPROVE _____ REJECT
_____
Constitution addition ARTICLE IV:
A member appointed to any
special committee shall be in good standing with the Northwest Netherland Dwarf
Club, American Rabbit Breeders Association and the American Netherland Dwarf
Rabbit Club.
APPROVE _____ REJECT
_____
Constitution addition Article IV
New members shall receive a
membership card, copy of the Bylaws and Constitution and quarterly news
bulletins.
APPROVE _____ REJECT
_____
Constitution amendment ARTICLE V Section 2:
Currently reads: Section 2: The four (4) Officers, the four (4) Directors
and the immediate Past President shall constitute the Board of Directors.
Change to: Section 2: The President, Vice President,
Secretary, Treasurer and the four (4) Directors shall constitute the Board of
Directors.
APPROVE ______ REJECT
______
Constitution amendment ARTICLE V Section 3:
Currently reads: Section 3: The Officers and Directors shall be elected
from and by the membership by mail ballot. Any member to be eligible for any
office must be an owner and breeder of Netherland Dwarf rabbits.
Change to: Section 3: The Officers and Directors
shall be elected from and by the membership by mail ballot. Any member to be
eligible for any office must breed/show Netherland Dwarf Rabbits.
APPROVE ______ REJECT
______
Constitution amendment ARTICLE V Section 4:
Currently reads: Section 4: The term of office for the Officers and
Directors shall be two (2) years. The Past President shall serve as a member of
the Board of Directors for one ( I) year following the termination of his/her
term.
Change to: Section 4: The term of office for the
Officers and Directors shall be two (2) years.
APPROVE ______ REJECT
______
Constitution amendment ARTICLE V section 6:
Currently reads: Section 6: Premature vacancies of any office shall be
filled by appointment by the President, subject to two-thirds (2i3) majority
vote of the Board of Directors. Any Board member failing to report his/her vote
to the President within thirty (30) days shall by his/her silence, forfeit
his/her vote to the President, who will cast their vote as he/she wishes.
Change to: Section 6: Premature vacancies of any
office shall be filled by appointment by the President. Any discrepancy in appointments shall be
subject to a majority vote of the Board of Directors. Any Board Member failing
to report his/her vote to the President within thirty- (30) days shall by
his/her silence, forfeit his/her vote to the President, who will cast their
vote as he/she wishes.
APPROVE ______ REJECT
______
Constitution addition ARTICLE V:
The position of Secretary and
Treasurer shall be combined and/or separated if the Board decides it would
benefit the Club and subject to a simple majority vote by the Board of
Directors.
APPROVE ______ REJECT
____
Constitution amendment ARTICLE VI Section 1:
Currently reads: Section 1: This club shall
hold at least one (1) General Membership meeting each year. These meetings are
to be held in conjunction with the All Netherland Dwarf Shows. In order to
transact business at any meeting of the Club there shall be a quorum of at
least twenty-five (25) percent of the membership in addition to the Officers.
Change to: Section 1: This club shall hold at least one (1) General Membership
meeting each year. These meetings are to be held at a NWNDRC Show or via
Internet chat group.
In order to transact business at
any meeting of the Club, there shall be a quorum of at least fifteen percent
(15%) of the membership, in addition to at least two officers and two
directors.
APPROVE _____ REJECT
___
Constitution amendment ARTICLE VI Section 2:
Currently reads: Section 2: The President may call as many meetings of
the Board of Directors as he/she deems necessary to transact the business of
the Club. The presence of four (4) Officers and or Directors shall constitute a
quorum.
Change to: Section 2: The President may call as many
meetings/or via internet chat lines of the Board of Directors as he/she deems
necessary to transact the business of the Club. The presence of four (4)
Officers and or Directors shall constitute a quorum.
APPROVE ____ REJECT
_____
Constitution addition ARTICLE VI:
Due to the geographic distance
between the Board of Directors and Officers, closed board meetings may be
conducted through emails or a designated Internet chat lines.
APPROVE _____ REJECT
_____
Constitution amendment ARTICLE VII Section 1:
Currently reads: Section 1: This Constitution may be amended by a
two-thirds (2i3) majority of votes cast by mail ballot of the entire
membership. All members are to be notified in writing of the proposed amendment
and furnished a ballot.
Change to: Section 1: This Constitution may be
amended by a simple majority of votes cast by mail ballot of the entire
membership. All members are to be notified in writing of the proposed amendment
by the July new letter and furnished a ballot during the October
elections. The results posted in the
January news bulletin.
APPROVE _____ REJECT
______
Constitution removal ARTICLE VII Section 2:
Currently reads: Section 2: This Constitution may be
amended by a two-thirds (2/3) majority vote of all members pres providing that
all members have been notified at least thirty (30) days prior to a meeting the
membership of the proposed changes in the Constitution, and that there be at
least twenty-five (25) percent of the membership in addition to the Officers
present.
APPROVE ______ REJECT______
Constitution amendment ARTICLE VII Section 3:
Currently reads: Section 3: Any member may submit to the Board of
Directors a resolution or an amendment to the Constitution providing it is
signed by three (3) or more members in good standing and is submitted at least
ninety (90) days prior to the meeting at which it is to be presented. All
resolutions for amendment of the Constitution shall be published in the NWNDRC
bulletin at least thirty (30) days in advance of the meeting at which it is to
be considered, in order that members may have the opportunity to form an
opinion on their merits. The Constitution may then be amended by a two-thirds
(2/3) majority vote of members, providing that a quorum, as specified in
article VI, Section 1, is present.
Change to: Section 3: Any member may submit to the
Bylaws and Constitution Committee a resolution or an amendment to the
Constitution providing it is signed by three (3) or more members in good
standing. All resolutions for amendment of the Constitution shall be published
in the July news bulletin and placed on the October ballot for a simply
majority vote.
APPROVE ______ REJECT
_____
Constitution removal ARTICLE VII, Section 4:
Any proposed changes in, or amendments to,
the Constitution may be submitted to the membership at any time by mail ballot,
provided that the resolution has been published in the NWDRC bulletin.
APPROVE ________ REJECT _________
Constitution addition ARTICLE VII:
The Bylaws and Constitution committee shall review
bylaws and Constitution every two years.
APPROVE ______ REJECT
______
Constitution
addition to ARTICLE IV:
All Northwest Netherland Dwarf
Rabbit Club (NWNDRC) members residing in Region Seven (7), as defined by the
American Netherland Dwarf Rabbits Club (ANDRC), are eligible to earn club
sweepstakes points and awards. The show must be ARBA and ANDRC sanctioned. All
NWNDRC Shows will provide a report to the Sweepstakes Chairman. It is the
responsibility of the NWNDRC member to send his/her Exhibitor Report, or copy,
as proof of earned sweepstakes points to the Sweepstakes Chairman within sixty-
(60) days of said show. An email will not be considered as proof.
APPROVE ____ REJECT
______
Constitution addition (membership) to ARTICLE IV:
Sweepstakes points are earned
from January 1st through December 31st of each year.
APPROVE ______ REJECT _____
Constitution addition to Article IV:
Sweepstakes
awards will be given out at the first sponsored NWNDRC Show after April 1st of
following year. Awards and cost must be approved by a simply majority vote of
the Board.
APPROVE _____ REJECT _____